Bookkeeper (QuickBooks)

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Overview

The position available is for a Bookkeeper with specialized experience in the construction industry. This role is with Hire Overseas, a financial services and advisory firm catering to small contractors throughout the United States. The Bookkeeper will be responsible for supporting the financial operations of these small businesses, which typically generate under $5 million in annual revenue.

Job Responsibilities

The Bookkeeper's primary duties will involve a variety of tasks designed to maintain accurate financial records for clients in the construction sector. Key responsibilities include:

• Bookkeeping and Record Maintenance: Ensuring that financial records for small contractor clients are always accurate and up-to-date. This involves reconciling bank accounts, credit cards, and vendor statements regularly. Additionally, the Bookkeeper must categorize transactions while maintaining a consistent and organized chart of accounts.

• Construction-Specific Bookkeeping: The role emphasizes support for job costing and active project tracking. The Bookkeeper will need to track retainage, assist with AIA billing documentation, and maintain records pertaining to work-in-progress (WIP). Any discrepancies in these records must be flagged to the senior accountant.

• QuickBooks Online Management: A significant aspect of the position will involve working with QuickBooks Online. Tasks include entering and categorizing transactions, reconciling accounts, and cleaning up outdated or disorganized client books.

• Reporting and Support: The Bookkeeper will be responsible for generating essential financial reports, such as profit and loss statements, balance sheets, and cash flow summaries. Additionally, support for the senior accountant in data preparation and document organization will be expected, along with the need to proactively flag any issues or irregularities.

Required Skills

To be considered for the Bookkeeper role, candidates must possess a solid background in bookkeeping or accounting, particularly in relation to the construction industry. Desired qualifications include:

• Proficiency in QuickBooks Online, with a QBO certification preferred.
• Familiarity with job costing, retainage, and construction-specific billing workflows.
• Strong organizational skills and attention to detail, particularly when managing multiple client accounts.
• Clear communication abilities in both written and spoken English.
• Self-motivation to manage recurring tasks independently.

In addition, having experience working with small contractors or subcontractors, specifically those with revenues under $5 million, is advantageous. Exposure to AIA billing or preparation of WIP schedules is also considered beneficial. A background working under a CPA or in a bookkeeping advisory firm is likewise a plus.

Application Process

Candidates looking to apply for the Bookkeeper position should prepare their updated resume and submit it along with a short video introduction (1 to 2 minutes) via Loom. The video should introduce the candidate, describe their bookkeeping experience specifically within the construction industry, and explain how they ensure accuracy across multiple client accounts. Submissions that do not include a Loom video will not be considered for the next steps in the hiring process.

The application procedure consists of several stages designed to evaluate each candidate’s suitability for the role:

1. Initial Application: Complete the application form and respond to pre-qualifying questions.
2. Video Introduction: Submit a video introducing yourself and your experience.
3. Role-Specific Assessment: Complete a tailored homework assignment, if applicable.
4. Recruitment Interview: Screening interview with the talent acquisition team.
5. Executive Interview: Discussion with senior leadership for role alignment.
6. Client Interview: Final interview with the client team requiring support.
7. Background & Reference Check: Professional reference verification.
8. Job Offer: Successful candidates will receive a formal offer.

Work Environment and Benefits

This role allows for a 100% remote work setup, providing the flexibility to work from any location that enhances productivity. Employees will benefit from being paid in USD bi-monthly (every 15th and 30th) and will have access to paid time off based on company policy alongside holiday observance as per guidelines. As a member of a growing advisory practice, there exists a clear pathway for assuming greater responsibility over time. Clients are stable and recurring, offering opportunities for professional growth as the practice expands.

In summary, the Bookkeeper position at Hire Overseas presents a compelling opportunity for individuals with construction industry experience and a strong background in bookkeeping. With generous benefits, a clear growth trajectory, and a remote working arrangement, this role is ideal for individuals looking to advance their careers in a supportive and dynamic environment.

This job offer was originally published on himalayas.app