Senior Accounting Specialist (Bilingual, Non-profit)

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Overview

The job position is for a Senior Accounting Specialist within the nonprofit sector at CCOF (California Certified Organic Farmers), a well-respected organization in the organic agriculture industry. Founded over 50 years ago in California, CCOF aims to advance organic agriculture for a healthier world. The organization emphasizes advocacy for its members, organic policy development, educational support, and providing accessible organic certification, which is essential for maintainig a sustainable future in agriculture.

Position Summary

The Senior Accounting Specialist role is designed for candidates who possess strong accounting fundamentals, with a specific knowledge of nonprofit and fund accounting. The position encourages applications from bilingual individuals who can communicate effectively in both English and Spanish. The role focuses on supporting various accounting functions, particularly concerning accounts receivable and accounts payable across multiple grants and programs. The job involves responsibilities such as monthly reconciliations, restricted funds tracking, and adhering to grant requirements for revenue and expense reporting.

This position has a full-time status and operates remotely within the United States, specifically on a Pacific Time Zone schedule.

Essential Responsibilities

Key responsibilities encapsulate a range of accounting functions necessary for the organization's operations:

• Coordinate day-to-day accounting functions including accounts receivable and payable.
• Perform grant and fund accounting functions such as tracking restricted funds and ensuring compliance with financial regulations.
• Execute monthly reconciliations of various accounts including bank and receivable accounts.
• Maintain internal schedules and financial reports for grants and restricted funds.
• Communicate with members and donors to address inquiries and follow up on overdue accounts in both English and Spanish.
• Support improvements in accounting processes and implement new workflows.

Specific Duties

Accounts Receivable and Revenue

• Record all forms of financial activities related to donations and grants, ensuring that all records are meticulously maintained.
• Engage with the fundraising staff to facilitate accurate invoicing and tracking of pledges.
• Prepare reports that aid program management in tracking donations and outstanding receivables.
• Ensure that revenue recognition aligns with grant requirements and accurately reflects the financial standing of programs.

Accounts Payable and Expenses

• Review and process vendor bills and reimbursements meticulously.
• Maintain vendor documentation and eligibility files necessary for compliance.
• Oversee the approval and management of staff credit card expenses, ensuring proper documentation and adherence to internal controls.
• Ensure expenses are categorized correctly in compliance with grant and regulatory mandates, such as 2CFR200 for federal funding.

Multi-subsidiary Grant and Program Accounting

• Reconcile transactions across multiple entities, collaborating with finance and accounting management to enhance departmental processes and internal controls.
• Support end-of-month and year-end closing activities through diligent account reconciliations.
• Assisting in preparing for audits and managing audit document requests as they arise.

Required Qualifications

Experience and Skills

• A minimum of 4 years of experience in general accounting, with at least 2 years specifically in nonprofit or grant accounting.
• Extensive proficiency in accounting software and ERP systems, such as QuickBooks or Oracle NetSuite.
• Deep understanding of Generally Accepted Accounting Principles (GAAP) and nonprofit revenue recognition.
• Demonstrated excellence in computer skills, particularly with Microsoft Office Suite.

Language Proficiency

• Intermediate capabilities in Spanish are essential for communication with clients and stakeholders.

Organizational and Critical Thinking Skills

• Strong organizational abilities, allowing the candidate to prioritize various responsibilities effectively.
• Demonstrated critical thinking and problem-solving capabilities, with a focus on detail orientation and accuracy.
• Strong professional written and verbal communication skills capable of adapting to different audiences.

Customer Service

• A customer-first mentality, demonstrating professionalism while actively listening to clients and responding thoughtfully.

Personal Attributes

• Candidates should be highly organized, motivated, and detail-oriented, with the ability to meet deadlines without compromising quality.
• The capacity to notice and address errors promptly, maintaining an acute attention to detail throughout all tasks.

Work Environment and Culture

CCOF prides itself on a collaborative and purpose-driven culture. The organization values teamwork and seeks individuals passionate about supporting its mission to promote agricultural sustainability. A willingness to engage in continuous learning and improvement in internal controls will benefit potential hires greatly. Given that this is a remote role, candidates should demonstrate a self-motivated attitude that enables them to thrive in a work-from-home environment.

This position not only involves substantial accounting and financial responsibilities but also aligns closely with a commitment to fostering community and supporting organic initiatives. Individuals who are aligned with these values and possess the requisite skills are strongly encouraged to apply.

This job offer was originally published on jobicy.com