Oliver Wyman - Administrative Assistant- Mexico City

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Company Overview

Oliver Wyman is a global leader in management consulting, characterized by its presence in 60 cities across 29 countries. The firm emphasizes a combination of deep industry knowledge and specialized expertise, focusing on areas like strategy, operations, risk management, and organizational transformation. With a workforce of 5,000 professionals, Oliver Wyman serves major clients, including CEOs and executive teams from Global 1000 companies. Their reputation and authority in the field are reflected in their influential research publications and contributions to the business press.

Job Overview

Oliver Wyman is seeking an organized and enthusiastic Executive Assistant for their Mexico City office. This role provides vital executive level administrative support to three partners, ensuring smooth operations within the team. Prospective candidates should note that this position is hybrid, requiring presence in the office two days per week while not allowing for full remote work. The role opens a pathway for professionals keen on building a career in a reputable consulting firm.

Key Responsibilities

The role encompasses several key responsibilities that include the following:

• Calendaring: Manage diaries for the partners, schedule internal and external meetings, and communicate with clients and staff accordingly. Proactively identify opportunities for adding meetings.

• Travel Arrangement: Coordinate travel and accommodation for the partners, booking necessary transportation and lodging. Develop an understanding of the partners' preferences to group client meetings efficiently.

• Daily Administration: Engage with the Human Resources team to manage work permits and visas. Handle confidential client information, manage project deliverables, and act as a central point of contact for the assigned partners.

• Timesheet and Expense Reporting: Prepare monthly timesheets and manage expense reports with possible delegation to a team assistant.

• Team Support: Provide coverage for other EAs in their absence, assist partners during transitions, and participate in team meetings aimed at improving the overall performance of the EA team.

Experience Required

To qualify for this position, candidates should possess:

• A Bachelor's degree (preferred).
• A minimum of four years of experience in an administrative role, preferably in financial services, management consultancy, or professional services.

Technical Skills

The position requires a range of technical skills, including:

• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Strong knowledge of Outlook for communication and scheduling.
• Familiarity with CRM systems (like Microsoft Dynamics) would be an added advantage but is not mandatory.

Skills and Attributes

Candidates must exhibit certain personal attributes and skills, which include:

• Problem-solving capabilities to work effectively with diverse teams.
• A strong service focus, ensuring all staff expectations are met.
• Excellent communication and negotiation skills, able to handle interactions across a multicultural environment.
• Maturity, poise, and judgment, especially in sensitive situations.
• Capacity to maintain confidentiality and manage a high-volume workload effectively.
• A self-starter attitude, exemplifying strong initiative and independence in work processes.
• Ability to prioritize multiple tasks while maintaining attention to detail.

Work Environment and Commitment to Diversity

Marsh McLennan, which encompasses Oliver Wyman, is committed to creating a diverse and inclusive work environment. The organization values different backgrounds and perspectives, fully supporting the concept of flexibility in the work environment. Employees are encouraged to work collaboratively while also benefiting from remote work opportunities. All colleagues are expected to engage in their local offices or client sites at least three times weekly, fostering a balance between remote and in-office collaboration.

Salary and Career Opportunities

While the specific salary for the Administrative Assistant position is not disclosed, candidates can expect competitive compensation benchmarks typical for the consulting industry. This role not only presents immediate opportunities for professional growth but also paves the way for future roles within a dynamic consulting firm.

Conclusion

For anyone seeking to further their career in administrative support, yielding exposure to high-level consultancy operations and executive management, the Administrative Assistant position at Oliver Wyman in Mexico City is a promising opportunity. By joining a globally recognized firm, candidates can look forward to developing their skills while contributing meaningfully to the firm’s success.

This job offer was originally published on himalayas.app