N/A: Executive Assistant & Accountability Partner (Full‑Time, Remote, ET Hours)

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Position Overview

The position available is for an Executive Assistant & Accountability Partner, designed to support a CEO and their partner across both professional and personal operations. This is a full-time remote role, with a commitment of 40 hours per week, and it requires working in Eastern Time (ET) hours. The ideal candidate will have a college education, be college-educated, and possess the ability to demonstrate high judgment in various situations.

Job Responsibilities

As an Executive Assistant, the candidate will take ownership of various responsibilities:

1. Calendar & Inbox Mastery: Manage a fast-paced, high-stakes calendar to ensure effectiveness, which includes defending focus time, drafting meeting agendas, and prioritizing emails.

2. Travel Coordination: Handle travel planning by booking flexible itineraries, managing changes as necessary, and leveraging travel benefits.

3. Family Operating System Management: Utilize Google tools to keep an organized hub for contacts, vendors, and important dates like school schedules and medical appointments.

4. Accountability Coaching: Conduct weekly 15-minute one-on-one meetings with the CEO and their partner to set goals, provide mid-week nudges, and conduct Friday readouts on progress.

5. Vendor & Project Management: Oversee household vendors and manage long-term projects with clear updates and measurable checkpoints.

6. Bill Payment Preparation: Draft bills with an approval workflow, ensuring safe transaction processes using tools like BILL, 1Password, and Privacy virtual cards.

7. Documentation & Improvement: Keep standard operating procedures (SOPs) current and suggest improvements based on measurable metrics.

Required Skills

Candidates interested in this role should possess a variety of skills:

• A Bachelor’s degree from an accredited university is required.
• A minimum of 5 years of experience supporting a founder, CEO, or another senior executive, preferably in a remote capacity.
• Exceptional written communication and executive judgment are crucial to ensure smooth operations.
• Candidates must demonstrate the ability to lead up, which includes anticipating needs and navigating diplomatic challenges.
• Proficiency in tools such as Google Workspace, BILL, 1Password, and Privacy, with a readiness to learn alternatives if necessary.
• Comfort with coordinating schedules across US/UK time zones is also beneficial.

Nice to Have

While not mandatory, having exposure to coaching principles (such as ICF-style accountability), familiarity with project management tools (like Asana or ClickUp), and understanding travel perks (such as Amex FHR or Virtuoso) could give candidates an edge in the hiring process.

Compensation & Terms

Although specific salary figures are not provided, the position does offer several forms of compensation:

• A competitive salary commensurate with experience.
• Opportunities for retention bonuses for long-term employees.
• A performance bonus that is tied to measurable outcomes, including calendar management and project delivery timelines.

Application Process

Aspiring candidates interested in this position must prepare the following:

1. A one-page resume.
2. A 150-word note detailing a complex calendar or travel problem they solved.
3. A short writing sample (maximum 300 words) that showcases their writing ability.

Selected candidates will participate in a 15-minute cognitive assessment and a paid practical that lasts between 60-90 minutes, which will include tasks such as inbox triage and calendar management.

Trust & Compliance

Finalists in the selection process will go through a background check, reference checks, and will be required to sign a Non-Disclosure Agreement (NDA) prior to any employment offer. This ensures professionalism and trust among all parties involved.

Conclusion

This role is an excellent opportunity for those who thrive in high-stakes environments and possess the necessary leadership qualities to push the team toward better outcomes. The position of Executive Assistant blends administrative expertise with coaching and project management, providing an interesting mix of tasks for the right candidate.

This job offer was originally published on weworkremotely.com