Executive Assistant to CMO

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Overview

Bonterra, a company committed to enhancing social impact by propelling doers of good to their peak performance, is currently seeking an Executive Assistant to the CMO. The company's vision is to increase the giving rate as a percentage of GDP from 2% to 3% by 2033, which represents a significant growth goal within the social good landscape.

Role and Responsibilities

This key position is essential for supporting the day-to-day functions of the Chief Marketing Officer (CMO). The successful candidate will provide exceptional logistical and administrative support to enable the CMO to focus on broader strategic goals. Key responsibilities include:

1. Executive Support

   • Manage Delegated Tasks: Handle day-to-day administrative responsibilities such as approving time off requests within the HRIS (Workday).
   • Expense Reports: Prepare, review, and submit accurate expense reports.
   • Presentation Materials: Develop presentation decks that align with the CMO's objectives.
   • Ad Hoc Support: Address miscellaneous requests and coordinate special projects.

2. Travel & Logistics Management

   • Comprehensive Travel Planning: Manage domestic and international travel arrangements for the CMO.
   • Event Logistics: Coordinate logistics for leadership offsites, Board meetings, and negotiate with vendors for meal planning and onsite technical needs.
   • Vendor Management: Ensure favorable terms with hotels and transportation providers.

3. Meeting Coordination

   • Scheduling: Handle scheduling for leadership meetings and offsites.
   • Leadership Meeting Logistics: Oversee planning for leadership team offsites.
   • Preparation & Follow-up: Ensure all meeting attendees are informed and follow up on action items.
   • Action Tracking: Monitor follow-ups and deliverables for accountability.

4. Budget & Financial Management

   • Budget Monitoring: Collaborate with finance to draft budgets and track their adherence.
   • Invoice Approvals: Review executive invoices for accuracy.
   • Contract Routing: Manage contracts through the appropriate procurement channels.

Required Qualifications

Candidates for this role should possess proven experience as an Executive Assistant or a comparable high-level support role, ideally with C-suite executives. Essential skills include:

• Strong background managing complex calendars and travel arrangements.
• Exceptional organizational and time-management capabilities.
• Strong written and verbal communication skills.
• Meticulous attention to detail, especially in scheduling and report preparation.
• Ability to handle confidential information responsibly.
• Existing relationships and effective communication skills with stakeholders at various levels.
• Proactive problem-solving approach and familiarity with event logistics.
• Advanced proficiency in tools like Microsoft Office Suite and collaboration tools such as Slack and Asana.

Preferred Qualifications

Experience in budgeting processes and expense management, along with project management certification, are advantageous but not required.

Salary and Benefits

Bonterra offers a competitive salary for this position, with a base salary range of $85,000 - $100,000 for candidates located in the United States. The actual salary might differ based on location, experience, and qualifications.

In addition to salary, Bonterra provides a comprehensive benefits package, including but not limited to the following:

• Generous Flexible Time Off Policy: Up to 15 paid company holidays, including days for social justice and self-care.
• Paid volunteer time.
• Paid parental leave and sick leave.
• Health, vision, dental, and life insurance with additional health and wellness programs.
• Opportunities for continuous learning, networking, and professional development.

Company Culture

Bonterra promotes an inclusive culture that embraces diversity and encourages every team member to contribute meaningfully to its mission. The company’s commitment to equity and innovation creates an environment where all employees feel valued and empowered. Bonterra aims to make a positive impact in the world, fostering a sense of belonging where every individual has the tools needed to succeed.

Application Process

Interested candidates can apply for this opportunity up until April 27, 2025. The position requires candidates to support US time zones, indicating a need for flexibility, including early mornings or late evenings, along with potential domestic travel as needed for various meetings and events.

In summary, the role of Executive Assistant at Bonterra is a significant opportunity for individuals eager to support a cause-driven company while honing their administrative and organizational skills in a dynamic environment. Candidates who thrive in fast-paced workplaces and exhibit a proactive attitude are likely to excel in this influential role.

This job offer was originally published on himalayas.app