Administrative & Financial Operations Coordinator

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Job Overview

The role of an Administrative & Financial Operations Coordinator at BruntWork is designed for candidates who are looking to contribute to a growing construction and renovation company. The position is fully remote, allowing candidates from various locations to apply, with the service area primarily being in Australia. This opportunity is perfect for individuals who thrive in dynamic environments and are eager to play a vital role in ensuring the company's operational efficiency and project profitability.

Key Responsibilities

As an Administrative & Financial Operations Coordinator, you will be responsible for a variety of critical functions that support the overall operations of the company. Your primary duties will include:

• Managing daily communication flow between clients (15%), team members (55%), and suppliers (30%).
• Processing and matching invoices through systems like HubDoc, Xero, and Wonder Build.
• Tracking and maintaining job profitability records and financial documentation.
• Coordinating document compliance and maintaining systematic filing to ensure organizational effectiveness.
• Handling client updates and following up on project status to maintain transparency and client satisfaction.
• Supporting operational efficiency by assisting in schedule management.
• Maintaining and documenting company processes and procedures to uphold standards of excellence.
• Monitoring payment schedules and finance-related communications.
• Assisting in lead qualification and streamlining client communications.

Not only will you be pivotal in managing financial processes, but you will also be expected to maintain strong communication channels with all stakeholders involved to ensure outstanding service delivery.

Required Skills and Qualifications

To be successful in this role, applicants should possess the following skills and experience:

• Proficiency in Xero, HubDoc, and familiarity with construction management software.
• Strong attention to detail, particularly in handling financial documentation and matching invoices accurately.
• Excellent communication skills to interact professionally with clients, team members, and suppliers.
• Previous experience in construction administration or a similar role is preferred, demonstrating an understanding of the industry and its requirements.
• Strong organizational skills with the ability to keep systematic processes aligned.
• A sense of independence while ensuring clear communication pathways are maintained.
• Commitment to operational excellence and unwavering professionalism.
• Adaptability to new systems and a strong capacity to learn quickly.
• Experience in process documentation and improvement.

Scope of Work

The scope for the position covers a diverse range of responsibilities, catering to the geographic service area from Brisbane to Gold Coast. The projects will vary in value, ranging from $30,000 to $210,000 monthly, which adds a layer of excitement and challenge to the job. You will be actively managing between 30-50 daily communications across various stakeholders, ensuring a smooth flow of information and maintaining operational efficiency.

Working Environment and Culture

BruntWork prides itself on its commitment to maintaining high standards of service amid a positive company culture. The typical work environment underscores the value placed on team relationships and communication, ensuring a friendly atmosphere conducive to collaboration. The company operates under its unique “No Dickhead” policy, emphasizing the importance of positive relationships among clients and team members alike. This policy serves as a cornerstone for a harmonious work environment, allowing team members to thrive.

Salary Information

Although the specific salary information has not been disclosed in the available text, it is important for job seekers to inquire during the application or interview process. Salary packages for positions like this can vary based on experience, skills, and the background of the applicant, making it essential to negotiate terms that align with personal career goals and market standards.

Job Application Information

For candidates interested in applying, the position is posted on job boards and can be found on platforms like Himalayas. The applications are encouraged well before the expiry date, which provides a timeline for candidates to prepare their resumés and tailor their cover letters effectively.

In conclusion, the role of the Administrative & Financial Operations Coordinator at BruntWork is an appealing opportunity for professionals seeking a remote position within the construction sector. With a focus on operational efficiency and financial management, successful candidates will play a pivotal role in fostering a strong team dynamic and keeping projects on track for profitability.

This job offer was originally published on himalayas.app